How to Set Up 2FA on Your Google Workspace Account (User Guide)

If your company or organization uses Google Workspace, you can protect your account with 2-Step Verification (2FA). Here’s how to enable it:

Step 1: Go to Your Google Account Security Settings

1. Open your browser and go to myaccount.google.com/security.
2. Scroll down to “Signing in to Google”.
3. Click “2-Step Verification” > “Get Started”.

Step 2: Choose a Verification Method

Google will ask how you want to verify your identity. You can choose:

• Google Prompt (Recommended) – A notification on your phone to approve sign-ins.
• Authenticator App (Google Authenticator, Authy, etc.) – Generates one-time codes.
• Text Message or Call – Receive a code via SMS or phone call.
• Security Key – Use a USB/NFC device like YubiKey for extra security.

Follow the on-screen instructions to set up your preferred method.

Step 3: Confirm and Turn On 2FA

1. Enter the code sent to your phone or generated by the authenticator app.
2. Click Turn On to enable 2-Step Verification.

Step 4: (Optional) Set Up Backup Options

• Backup Codes – Google provides 10 one-time-use codes in case you lose access. Save them somewhere safe.
• Add a Backup Method – You can set up an alternate phone number or another authenticator app.

Step 5: Test Your Login with 2FA

1. Log out of your account.
2. Sign back in with your password.
3. Use your chosen 2FA method (Google Prompt, Authenticator App, SMS, etc.) to verify.

That’s It! You’re Now Protected with 2FA!

Every time you sign in from a new device, Google will ask for a verification code for added security.